Meeting Application step by step
To start your journey with completing the Application and Landing Page for your event, first perform the following 3 steps:
Create an account at: https://panel.meetingapplication.com/#/account/register.
After creating an account, go to Dashboard: https://panel.meetingapplication.com/#/backend/dashboard and click Create New Event.
You can proceed to configure your event with the help of this article.
If any of the content or words are unclear to you - check out our
Meeting Application module descriptions
If you are already in the panel, we move on to the next steps 🙌
System Language Selection
In the tab Create>Basic info you can add additional language layers to your Application. The system-added and selected default language is English.
When preparing several language layers for the Application content, keep in mind that the English layer is always the main one. If the content is not available in the language that the recipient has set on their phone, the main language layer content will be displayed. If the user has set their phone language to one of the added language layers, the Application will automatically adjust to the phone settings and display the content in that language. If you are creating an event with content in only one language, e.g., Polish, do not add the Polish language version, just enter all content in the English layer.
To add a new language layer, click + on the top bar and select a language from the dropdown list:
In the upper right corner of the window, by clicking the flag icon, you can select the language in which technical elements are displayed in the Admin Panel:
ATTENTION!
The choice of language in the Admin Panel does not affect the language of the Application and Landing Page.
Basic Information
The next step in creating your event's Application is to enter basic data such as its name, description, date, address, and time zone. The entered data will be visible in the Application in the Event Info module.
Make sure you have filled in all fields marked with an asterisk – these are mandatory fields. Other information is not required, but filling it in is recommended.
You can add and edit basic data during the creation of the Application, as well as after its publication.
ATTENTION!
Choosing the appropriate time zone ensures the correct operation of the event agenda, PUSH notifications, and other time-based Application functions, such as the event Agenda.
Application Personalization
The Admin Panel allows you to personalize the appearance of the Application by setting the color scheme of selected elements, adding a banner, and the event logo. Personalizing the Application ensures its unique appearance and consistency with the visual identity of the brand and/or event.
Choosing Application Colors
You can choose from our prepared color suggestions or create your own. To personalize the colors, click on the selected window and enter the color number in hexadecimal notation (HEX code, e.g., #000000 for black):
PRO TIP
You can generate HEX codes for any colors here.
Graphic Content
The application allows you to add your own logo and personalized banners. Optionally, you can also add graphics as a menu background, but keep in mind not to make it difficult to read the names of the modules that will be displayed on it. To add graphic files, press Browse for File or drag an item from the disk to the designated area:
Event logo – when added, it is displayed in a square. A correctly prepared file should meet the following conditions:
aspect ratio 1:1 (square),
min. file size 1024×1024 px,
format JPG or PNG,
file size max 1MB.
If you decide to insert a logo in PNG format with a transparent background, note that the main color of the event will be visible under the logo in the Application menu. To maintain the readability of the logo, make sure this is the effect you expect:
Banner – added in the Basic info section, it will be displayed in the background of the Event Info module in the Application. The application does not crop photos, so it is important to maintain the correct proportions. When designing the banner, consider that part of it will be covered in the application by the event logo. The prepared banner should meet the following conditions:
aspect ratio 2:1 – horizontal frame,
min. file size 1000×500 px,
format JPG or PNG,
file size max 2MB.
Landing Page Banner – every project created in our system can also receive a dedicated Landing Page website. By default, it displays the same banner that was inserted into the Application, but it can be replaced with a larger file, more suitable for the website format.
To add a banner to your website, go to the Landing Page tab and add a banner using the Browse for File button or by dragging the selected graphic into the designated area:
The Landing Page banner should meet the following conditions:
aspect ratio 2:1,
recommended file size 1900×800 px,
format JPG or PNG,
file size max 2MB.
More information about graphic content dimensions throughout the App can be found in the article Graphic Guidelines.
Access Settings
Decide who should see your event. As the event organizer, in the Create>Access section, you can choose the appropriate level of access security for the App from the list – from open to completely closed.
Regardless of the chosen access option, additional participant verification can be achieved by securing the App with an access code, i.e., a password that must be entered to view its content. To learn more about the possibilities offered by each option, read the article about App access settings.
Event Tickets
In the Create>Access section, there is an option Optional: Ticketed Event – enable it if entry to your event will require a ticket, which can be purchased thanks to cooperation with Meeting Application. Then go to the Tickets tab and fill in all the data. Learn more about tickets in the article Tickets.
Adding Modules
After filling in the basic info, personalizing the appearance of your Application, and setting the availability for the event, you can proceed to add individual modules. In the Create>Components tab, you can add available modules, such as Agenda or Speakers. In the article Module Descriptions you will find brief descriptions and information about all the modules available in our system.
To add a specific module, click the + icon next to its name:
Added modules will appear in the My Components section on the right side of the screen in the form of a menu. To change their order, drag any module and swap it with another module. You can add any number of modules, and some of them can also be duplicated.
Sections specify which modules are included in which package you can purchase from us.
To start filling in the added modules, go to the next tab - Content.
At this point, you can already see what your Application looks like. You can learn more about this in the article: Check your Application.
Adding Tags
If you have already added all the modules, go to the next tab - Content, which allows you to fill and edit them. Before you start filling in the modules, add tags, which will facilitate the further process of creating the Application. To do this, go to the Tag Database module and add User Groups, User Label, Agenda Places, Agenda Path and Exhibitor Tags - depending on your needs and the added modules:
Learn more about adding tags from the article Tag Database - managing Application content.
See our demo Application
If you want to see what the Application and Landing Page of your event might look like, check out our demo event. It contains filled-in modules, which will help you properly prepare content for your Application. Scan the QR code below in the Meeting Application mobile app, and also check the Landing Page:
Have a successful event with Meeting Application!