The list of event users is a list of people who registered for the event or were invited to it. For each participant it contains the minimum set of data required to create a profile: first name, last name and email address.
A participant can independently expand their profile with additional information, e.g.: job title, company, phone number, description/bio, social media links, photo, as well as invoice details. Thanks to this, during the next login (e.g. when a participant is buying a ticket or taking further actions in the system), they can fill out forms faster, based on the data saved in their profile.
Depending on the event configuration, the list may also include additional data — that is, everything you collect at the cart stage through 
Registration Forms (e.g. diet, T-shirt size, additional questions from the organizer).
Why is it worth encouraging people to complete their profile?
The more meaningfully completed profiles there are, the better networking at the event works: it’s easier to recognize people, associate them with a company/role and get in touch, for example after browsing the list in the Participants module. In practice, it simply improves the quality of using the app and makes life easier both for guests and for the organizer.
You can also filter the user list by various categories, such as for example: user group, their status, or the date they joined the event. Click the Filters button to choose the options you’re interested in:
If you’re the event organizer and personal data administrator, you can add your participants to the event yourself using the import feature. You can learn more about importing users from the Import users article.
You can also add individual Users, e.g. if registration is already closed on the day of the event and someone shows up late. In that case, click the person icon and then fill in the information about the person you’re adding, assigning them an entry ticket at the same time:
In the USERS tab you can export the data collected for the event — including the list of Users, invoices and collected consents.
To export the full set of information:
Click the speech bubble with a downward arrow icon (top right corner of the table).
In the Export window choose what you want to download:
ATTENDEES (list of event participants),
INVOICES (invoices),
CONSENTS (consents).
By default this export applies to the entire database available in your event.
In the USERS tab you can download information about collected event consents. Data of users who have accepted the event consents in one of the following joining/registration scenarios:
during purchase or registration via the cart (for ticketed events) – acceptance of documents and consents is part of the process,
when joining an event on the Landing Page or in the mobile app – the user accepts the required consents while getting access (e.g. when logging in/joining),
when importing users by the organizer – if you add people to the system manually (import/whitelist), you — as the data controller — are responsible for having a legal basis to process their data and for making sure that the consents/required documents were presented to them and accepted in a way that matches the organizer’s process.
If you only need to export a fragment (e.g. one User Group or a specific type of people), first filter the list (search/filters), select the chosen Users, and then use the action bar at the bottom of the screen:
At the bottom of the page, by clicking the three dots, you get access to “bulk” actions — you do them once and the system handles it for the whole selected group.
Bulk assignment to User Group - Lets you add selected Users to a chosen user group (e.g. Speaker / Exhibitor / Attendee / Workshop).
This is crucial because user groups control m.in, access, content visibility, and communication logic.
Send invitation (Send invitation): Sends an invitation email to the selected Users.
Important: this email is treated as the “official invitation to the event”, so in practice it should only be sent once for a given event — so you don’t spam people and don’t create chaos in communication.
Send marketing email (Send marketing emails) - Used to send informational and promotional messages to a selected group (e.g. reminder about the event start, info about the agenda, encouragement to download the app, networking, sponsors etc.).
This is not an “invitation”, but marketing/organizational communication — you can use it as part of your event communication plan, after first confirming the possibility of enabling this type of emails for your event.
Download a package of personalized QR codes (Download QR code) - The system generates a ZIP file with individual QR codes assigned to each selected User.
Practical use: if you print badges yourself (e.g. before the event, in your own print shop), you can pre-print the QR on the badge and make it easier for Participants to exchange business cards using the app.
Add an exhibitor moderator (Add exhibitors moderator) - Lets you assign the selected person as an exhibitor moderator — that is, a user who will manage a specific exhibitor/exhibitor benefit (e.g. editing booth data, filling in content, handling elements assigned to the exhibitor — depending on the module configuration). there you’ll find additional operations for selections (including more “precise” data downloads, a zip with personalized QR codes). Learn more about the Moderator function from THIS ARTICLE
Acceptance of joining the event - this function is used for events with “list only” access, where some people have requested to join.
Click the three dots next to an individual user to perform actions related to just that one person or to view details from the user's profile (first name, last name, email, personal QR code, what they offer, invoicing details, etc.).
For the participant list to be visible to others in the mobile app, go to the CREATE → COMPONENTS tab and add the Users module. You can learn more about the Participants module from THIS ARTICLE.
When it comes to events where configuring the participant’s calendar is important, making sure that all participants are properly assigned to specific groups and that their schedules are efficiently managed can be a challenge. Fortunately, event organizers have tools available that help manage each user's agenda.
To assign participants to a specific session in the Agenda, go to the Agenda module in the Manage section. Then select the agenda event you want to manage. At the bottom of the screen, you’ll see a list of users assigned to this session (all the people who logged in and clicked the plus icon next to the session in the agenda):
To add a specific person to an agenda session, click Add participants, then select a user from the list. After selecting the user, save the changes and this participant will be assigned to the selected session. You can also first tag multiple participants with a specific group, and then choose to import members of that group into the session. Keep in mind that this kind of import won’t add people to the session who only gain that group later on.
When a user is added to an event, they can log in to their account on the Landing Page and in the App and go to the Agenda – My plan section. In their calendar, they will see the event they’ve been assigned to. This way, participants don’t have to manually check the sessions their ticket is valid for and can instead rely on the event organizer, who manages their schedule:
This tool makes it way easier for event organizers to manage all participants’ schedules and ensures that everyone is assigned to the right groups and sessions during your event.
Have a great event with Meeting Application!
