To ensure maximum ease of navigation through our system and to facilitate the completion of the Application's content, we have prepared a glossary of terms that you will definitely encounter in the Meeting Application.
These are the words we use in articles and support materials, and they will also be useful in communication with our Support team or your event manager.
Take a moment, and everything will become an easy and enjoyable process!
This is the command center for your Event on the Meeting Application platform. From the Panel, the Administrator configures the appearance of the Mobile Application and the Landing Page, inputs content visible to specific User Groups, manages access settings, and configures ticket sales.
To access the Admin Panel:
Create an account in Meeting Application -> Confirm your email address registration -> Log in -> Create a demo event by clicking HERE
A dedicated website for your event, which will automatically populate with the content you enter in the Admin Panel. The Landing Page can include information such as: a countdown timer to the event date, description, agenda, a feed wall enabling communication between participants, or a list of speakers, partners, and exhibitors for your Event.
Remember that some modules, such as Business Matching or Scan&Collect, will only be visible in the mobile app! Modules visible on the LP are marked with a globe icon in the Components section of the Admin Panel.
This refers to any event organized with Meeting Application - trade fairs, conferences, congresses, festivals, an app for an integration trip, or a business breakfast for a group of people. Don’t limit yourself, with us you can do it all! 
This is the event application that participants can download to their smartphone from the Play Store or App Store and use throughout the duration of the Event.
The appearance and content of the Application itself can be configured in the Admin Panel, and the entered content can be freely modified at any stage of the work.
NOTE! The exception is Quizzes and Surveys, whose content cannot be edited after data collection has started.
Pro tip: Your conference is already ongoing, participants are using the Mobile Application, and the Agenda has just changed? No problem! Changing the data in the Admin Panel will also update the view on Users' phones.
This is what we call all the elements of the Meeting Application system that serve specific functions, such as Agenda, Feed Wall, Surveys, or Business Matching. You can freely enable and disable them depending on the type of event and your needs.
When creating an event, in the Admin Panel → Components, from the List of Available Components, select all the Modules that will help you achieve implementation success. Some of them (like Surveys, for example) can be used more than once for different purposes.
Pro tip: you can freely edit the name and icon of each module to best suit your needs. You can do this by clicking the three dots next to the module name → Edit Component.
A set of graphic elements that will give your Event a cohesive look. To ensure the Mobile App and Landing Page are consistent with other elements of the Event, it’s worth preparing a Key Visual containing e.g.. a logo, acceptable colors, fonts, or graphics. Using the same designs on posters, promotional materials, or social media will make your event recognizable and unique, and the overall aesthetics harmonious.
A function that pulls specific information from the event database, e.g., event name {{event_title}} or participant's first name {{user_first_name}}. Snippets are used in system emails.
A special designation that allows you to define the nature or category of a user, agenda session, etc.
This is a tag that allows defining the roles of users at the event. Each Participant upon entering the event in the Mobile App selects a tag describing their role, e.g., producer, director, screenwriter, organizer, or speaker. These tags appear in user profiles, making it easier for them to find each other in the Mobile App, which facilitates, for example, creating meetings in the Business Matching module.
This tag defines the role of a given User at your event. Every logged-in User, upon entering the Event Mobile App, can select a tag from the list prepared by you or create one themselves, describing the role they are attending the Event in, e.g., Organizer, Investor, Speaker, Director, or Technical Support.
Pro tip: At strictly business events, the Participant Label allows you to quickly filter Participants you would like to connect with.
These are tags that allow you to personalize the display of content depending on the group to which the user has been assigned. When creating modules, in subsequent steps, you can choose who you want to display them to and what content will be visible to a given user group. Users will not be able to see the name of their group in the Mobile App.
Examples of user groups are: all users, loggedin users, admin, VIP users, exhibitors.
They allow targeting of information - depending on which Group a given User belongs to.
By filling in the content in the Administrator Panel, you can decide for which User Groups it will be visible, allowing you to personalize/precisely target information.
Allows adding tags that define the types of Agenda sessions taking place during the event. This tag is intended to inform the user about the nature of the Agenda session. These could include, for example, workshops, meetings with authors, exhibitions, concerts, lectures, additional attractions, or coffee breaks.
By tagging individual sessions in the Agenda, the Organizer can define the nature of a specific part of the program. Thanks to Agenda Paths, Participants of the event can choose thematic blocks or meetings of specific nature that interest them, such as lectures, concerts, workshops, coffee breaks, or meetings with authors.
When filling out the Agenda, make sure that the Participants of your event know where they should go to attend a lecture, workshop, or afterparty. The Agenda location is the place where a given session takes place, e.g.: Conference room, Auditorium, Restaurant, etc.
If the Agenda includes dividing the Event into large thematic blocks within which smaller panels, meetings, or workshops will take place - use the Nested Session function. In this case, the main session serves as a thematic framework within which smaller, nested sessions will take place.
Thanks to this solution, all program elements will be organized and clear, and Participants will easily find their way around the event structure.
This is a person who does not have an account in the Meeting Application system. To use all the functionalities of our system, including the Mobile App and the Landing Page of your event, it is necessary to register and log in to your profile.
A registered user is any person who has an account in the Meeting Application system, identified by their first name, last name, email, and other data provided in their profile.
This is a person who has purchased one or more tickets for the Event and provided their details as the buyer. After the payment is successfully completed, an invoice and purchase information are automatically sent to the Payer's email address.
The payer's data is stored in the database for events with bearer tickets as identifying information.
This feature allows Exhibitors or Partners of your event to independently manage the content in their profiles. It saves your time and energy - the people you designate as representatives of a given company will handle adding graphics or descriptions.
If you want to have control over the content added to Exhibitor profiles, the system can require Organizer approval before publication.
These are notifications sent to event participants who have the Mobile App installed. A PUSH notification will appear on the phone screen as a Pop-Up and will be saved in the app under the bell icon, making it even easier to revisit important information or reminders.
Used in PUSH notifications, a Deeplink allows redirecting a Participant directly to a specific place in the app or on the website as determined by the Administrator.
This is the main screen in the Mobile Application, containing a list of all Events - both completed, current, and upcoming; organized on the Meeting Application platform.
This is a ticket purchased in the name of a specific person who will participate in the event. The ticket can be assigned at the time of purchase by providing the Participant's details, or it can be assigned closer to the Event date.
Used for events without assigned name-specific tickets. Anyone who has a ticket in PDF format can enter the event as the bearer. An example of such a ticket is a cinema ticket.
Do you want to learn how to make the most of our system? Check out the article describing all the modules in Meeting Application, discover the wealth of available features, and enjoy the pleasure of organizing an event!
Have a successful event with Meeting Application!
