What is the Exhibitor Moderator function?
As an event organizer, you play a key role in managing communication with exhibitors and ensuring that all necessary information is provided during the process of completing their profiles. Gathering this information can be tedious when the event involves a large number of entities, which often are either not ready with all the elements or require frequent updates to the content in their profiles.
To streamline this process, we have created the Exhibitor Moderator function, which allows Exhibitors or Partners of your event to independently complete their profile. This way, you don't have to worry about collecting and rewriting descriptions and adding materials to the system. You can invite company representatives to create their profiles and then approve the content they add. The Exhibitor Moderator function significantly relieves the event organizer, allowing for more efficient event organization.
How to assign the Exhibitor Moderator function?
First, create schematic exhibitor profiles containing only names. Then import into the system the participants who are their representatives or ask them to log in to the event themselves.
When assigning a participant the role of Moderator, an email message will be sent to them. Before sending, you can customize the content of the invitation email using the Custom emails section in the Manage tab. More about managing email content in the article Custom Emails:
To start the process of assigning this function, add a list of all exhibitors, containing only their names. Then go to the Manage tab and click on the Participants module. From there, you can select specific participants and assign them the role of exhibitor moderator by clicking the ellipsis and selecting Add exhibitor moderator from the dropdown list, and then indicate which profiles they can manage.
The designated user receives an email informing them of the assignment of the Exhibitor Moderator role, containing a link to manage the assigned exhibitor's virtual booth. The content is completed by the Exhibitor Moderator after logging into the event's Landing Page.
In the My Profile tab, the user sees - as described below.
Exhibitor Profile Update
When the moderator clicks the Landing Page button in the email, they will be redirected to the event page, where they should log into their account and click on their avatar in the top right corner, and then the Exhibitor Profile tab:
In the Exhibitor Profile all profiles that this moderator can manage are visible. They can independently fill in all the information about the exhibitor and also leave a comment for the organizer.
After submitting the updated content, the status of the change is displayed as Pending:
As an organizer, you can then review the changes made by the moderator by going to your Admin Panel to the Exhibitors module and clicking on the Changes:
In this tab, a list of all moderators who have submitted changes to their profiles for publication is displayed. By selecting the ellipsis and then Show changes, you will see detailed information about the exhibitor's profile and the elements that have changed highlighted in green. The administrator's task is to review and accept the changes made by pressing the Accept button at the bottom of the page:
This whole process means that the event organizer does not have to deal with additional communication with the exhibitor, which significantly shortens and facilitates the process of organizing the entire event. The Exhibitor Moderator function allows for more efficient and effective event organization, ensuring smooth service for both the organizer and the exhibitors.
Successful event with Meeting Application!