What is the Audiovisual Materials module for?
During many events, it is necessary to provide participants with a range of files, such as presentations, detailed reports, or folders with photos from previous editions. With the Audiovisual Materials module, you can easily share all these files in an organized form.
How to create a catalog for items?
Regardless of the module's purpose, all files must be in catalogs. In the middle of the module, select the Add First Audiovisual Catalog button, and to create additional folders, you will find this button at the bottom right. Enter the name under which recipients will see it, referring to the content that will be in it:
Using the Select user groups button, you can manage which participant groups have access to specific folders. If the content is reserved, for example, for the VIP group, in addition to adding the appropriate tag, uncheck the All users tag. Don't forget to tag VIP individuals who should have this type of access.
Select the Add new item to catalog option to start filling it with content. You will see that a menu with two options has opened on the right: add file and add link. Use them to choose what item you want to add.
The Add File option allows you to upload files of any type and size. After clicking Add File, you can select multiple files to add them simultaneously. However, keep in mind that importing many large files may slow down the application for all participants, including those who do not see the given folder. For items weighing over 25 MB, we recommend the second option described below.
The Add Link option allows you to set the content visible on the button that will lead to the specified link. This can be either a website or a path to materials placed in the cloud, which is the best solution for managing large files. When linking to the cloud, remember to adjust the file settings at the destination. We recommend choosing access for anyone with the link:
After adding all the elements of the folder, select Save Changes at the bottom of the screen. You can add more materials at any time by selecting Add New Item to Catalog again. To remove an item from the folder, click the three-dot icon located on the right side of its row, and then select the trash can icon.
If you need more catalogs, select the option New catalog for materials, at the bottom right corner of the page.
After creating several catalogs, you will notice that their contents collapse to make it easier to browse the list of folders. To see the contents of individual folders, select the “V” icon, which will expand the list of items contained within:
You can also change the order of catalogs by grabbing the name with the mouse and dragging it to another place on the list. Similarly, you can change the order of items within a folder but you cannot move them from one folder to another:
Have a successful event with Meeting Application!