During many events, it's necessary to share various files with participants, like presentations, detailed reports, or folders with photos from previous editions. Using the Audiovisual Materials module, you can easily share all these files in an organized way.
How to create a folder for items?
Regardless of the purpose of the module, all files need to be stored in folders. In the center of the module, select the button Add First Audiovisual Folder, and for creating additional folders, you'll find this button on the bottom right. Enter a name that the recipients will see, referring to the content that will be in it:
Using the Select user groups button, you can manage which participant groups have access to specific folders. If the content is reserved, e.g., for the VIP group, apart from adding the appropriate tag, detach the All users tag from it. Don’t forget to tag VIP users who should have access to this type of content.
Select the option Add a new catalog item to start filling it with content. You’ll see that a menu has opened on the right side with two options: add a file and add a link. Use them to choose what kind of element you want to add.
The Add file option allows you to upload files of any type and size. After clicking Add file, you can select multiple files to upload them all at once. However, keep in mind that importing many large files may slow down the application for all participants, even for those who don’t see the specific folder. For items larger than 25 MB, we recommend the second option described below.
The Add link option allows you to set the content visible on the button, which will lead to the specified link. This can be both a website and a path to materials placed in the cloud, which is the best solution when managing large files. When linking to the cloud, remember to adjust the file settings at the destination. We recommend choosing access for anyone with the link:
After adding all the folder items, select Save changes at the bottom of the screen. You can add more materials anytime by selecting Add a new item to the catalog. To remove an item from the folder, click the three dots icon on the right side of the row, then select the trash can icon.
If you need more catalogs, select the New materials catalog option at the bottom right corner of the page.
After creating several catalogs, you’ll notice their contents collapse to make browsing the folder list easier. To view the contents of individual folders, select the “V” icon to expand the list of items inside:
You can also reorder directories by grabbing the name with the mouse and dragging it to another spot on the list. Similarly, you can reorder the items within a folder, but you can't move them from one folder to another:
Have a great event with Meeting Application!
