Printer configuration for the Reception module

Configuration of reception desks in the Meeting Application system

Printing Settings:

  1. Go to the management panel in Meeting Application - https://panel.meetingapplication.com/ and select your event.

  2. Go to the Create/ Access/ Access Configuration section.

  3. Make sure the “Optional: Event with tickets” button is turned on.

  4. Go to the “Tickets” section and enter the tickets that participants will be able to buy or obtain.

  5. Next, go to the “Badges” section and click the “Enabled” button under the “Basic settings” to enable editing.

  6. Optionally, you can disable the “Automatic printing” button, which will make scanning participants' tickets not equivalent to printing a badge for them.

  7. Leave the “Device name” section unchanged.

  8. In the “Badge size” section, select the type of tape used. By default, 38x90 millimeters is selected. Make sure the tape size in the printer and set in the management panel is the same.

  9. Below you will find additional settings regarding the content of the badge - which sections should be printed and which should not. You will also adjust the font size and thickness for each of them. Additionally, you can also place a dedicated “Top text” above and “Bottom text” below the participant data section. These texts will be identical for all participants.

  10. After finishing editing, click “Save changes” at the bottom of the page.

  11. Return to the Access Configuration section and scroll to the bottom of the page to click “Save and continue”.

How to prepare the printer:

  1. Open the printer dome and ensure that there is a paper tape inside, and its end is inserted into the printing section, as shown in the picture:


    However, the end of the tape should not protrude from the other side. The tape inserted into the printer has a size noted on the label on the side of the spool - make sure it is named the same

  2. Close the dome and connect the printer to the power.

  3. Start the printer using the power button - the first one on the left side of the button panel. Hold it for two seconds.

  4. Click the Menu button, and use the arrows to select the WLAN section. In the submenu, select the WLAN (on/off) section and change the response to On, then click the OK button.

  5. Select the WLAN section again by clicking OK, and in it select the Infra Manual Setting option, which will open a menu with available wifi networks. Choose the network that both the printer and the device (tablet or phone) used for scanning tickets will use. After selecting the network, enter its password.

  6. After successfully connecting to the network, from the WLAN menu select WLAN Status, then Infrastructure mode, and note the printer's IP Address - it will be needed at a later stage.

  7. Click the “Return” button (curved arrow) three times to return to the printer's start screen.

How to prepare the scanning device:

  1. Ensure that the associated device intended for scanning (tablet or Android phone) is connected to the same wifi network. Launch the Meeting Application on it and log in to the event with an administrator account.

  2. At the top of the event menu, select the Admin Component item, and in the menu that appears, click Event Check-in.

  3. Next, select the Scan QR code button and allow the application to use the camera mounted on the device.

  4. Click the gear icon in the top left corner to launch Check-in Settings. Here, you need to enter the IP Address of the printer that will print badges based on tickets scanned by this device.

  5. To ensure that everything is connected correctly, click the button on the same screen - Print a test badge.

How to print badges:

  1. In the Admin Component module, click Event Check-in.

  2. Next, select the Scan QR code button and point it at the participant's QR code. This can be a ticket QR code or a personal QR code of the participant. If a ticket is assigned to the account, a badge will be printed.

Alternatively:

  1. In the Admin Component module, click Event Check-in.

  2. Find the participant on the list or search for them by name

  3. Select the plus icon on the right side. If a ticket is assigned to the account, a badge will be printed.

A successful event with Meeting Application!


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