They work on previous rules – there’s no need or option to pay for this kind of event directly in the panel.
If you have a demo event made in legacy mode but want to pay for it (e.g. you’ve already filled in the content during the trial), write to us on the chat – we’ll help you move the event to the new model.
Published legacy events require accepting the new Terms & Conditions, so the product is consistent and the Admin Panel works properly.
If your event was already paid for – the signed contract and cooperation terms agreed before 12.12.2025 apply. According to the Terms & Conditions, a traditional contract prevails.
They work in the model: trial → license.
You purchase and manage the license yourself in the Admin Panel.
The trial lasts 14 days from the date you create the event. During this time, you can freely click through the product and see if Meeting Application fits your needs and covers all the challenges you deal with while organizing.
With the trial you can among other things.:
test the Landing Page and the Mobile App,
add content to modules and check how they work,
configure the Landing Page by adjusting section layouts, site colors, navigation bar, etc.,
prepare your event so it’s ready to go, before you make a decision about working together.
After 14 days (if you don't pay for the license):
you lose the ability to continue editing the event content,
to keep working – you'll need a license purchase.
Everything about the trial and the license is in the CREATE → LICENSE
Here:
you pick the event type (ticketed / non-ticketed),
you choose the package and modules,
you pick extra services
you see the price summary,
you go to payment.
Participation registration is always done through the Landing Page, by getting a ticket in the shopping cart.
Tickets can be free or paid.
Find out more about tickets for the event in THIS ARTICLE
There is no registration through the shopping cart.
Access can be: open, invite-only, with or without login – depending on setup.
Internal link: Find out more about access types: [THIS ARTICLE – Access]
Depending on the type of event you choose, you'll see different settlement rules after the event in the summary.
In a trial event, data is entered by 1 admin (the person who created the event).
A new event starts as a test version – to see the Landing Page and Mobile App, the user:
logs in with an account created in the Meeting Application system,
clicks “Join”.
After joining the user appears in the MANAGE → USERS
In test mode there is a limit of up to 5 accounts that can join and check the Landing page/App. After exceeding the limit, the next person won't be able to see the event in the test version.
You can find out more about checking your event in THIS ARTICLE.
Based on the most frequently chosen configurations, we’ve prepared packages including:
license price,
settlement rules after the event (e.g. fee for free registrations and/or commission for paid ticket sales),
a bundle of modules “in the package”.
Simple rule: the higher the package, the better the settlement rates.
Green (“in the package”) – available as part of the selected package.
Blue – extra paid modules, added in the cart or previously selected in CREATE → CONTENT.
In most cases, the system lets you add several of the same modules.
Example: you want to have 2 Speakers modules — one for speakers, another for presenting the organizing team? Just add a second module and pay for it as an extra.
In the order summary you will see the “Settled after the event” section, e.g.:
user fee for non-ticketed events
fee for each registration for free tickets,
commission from sales for paid tickets.
Rates depend on the package and can be seen in the panel before payment.
In the cart you can also add extra services, e.g.:
Remote PM / On-site PM,
Reception module (ticket verification with printing name labels for badges),
Reception equipment rental (tablet + label printer),
Self-service kiosks rental for badge pickup.
For on-site services and equipment rental you provide specific dates – the final price depends on them.
Minimum advance: 7 days
The system allows you to order equipment rental or PM service a week in advance.
If you need things to happen sooner (like in 5 days) – the panel won't let you order it, but all's not lost! Write to us in the chat, maybe we can figure something out together 🙌🏽
When choosing premium services, the system will ask you to accept additional documents that govern the terms of cooperation (e.g. equipment rental, on-site support).
A dedicated app is your own Mobile App, available in the App Store / Google Play under a chosen name and in your branding.
In practice, that means:
your own app name, icon, descriptions, splash screen,
a place where all your organization's events are located,
the ability to use your own web domain (for the www/landing layer – according to the configuration).
To get started, we'll need some materials from you (logo, app name, store descriptions, graphics). Usually, publishing takes about 1 week after you send in all the required info.
Learn more about the dedicated app from THIS ARTICLE.
Payment for the license is automatic – you do it through your chosen payment gateway.
At the payment step, you fill in your invoice details. You can fetch them automatically from VIES – just remember:
if the data in the registries is outdated or incomplete, the system will give incomplete info,
in that case, fill in the missing fields by hand.
After successful payment in the gateway:
the event automatically changes its status to paid,
you get full access to keep working with the product,
the invoice is automatically sent to the email address provided in the payment,
you can expand your project with extra modules at any time throughout the license period.
The main agreement between you and Meeting Application is the Terms accepted when setting up the event, confirmed at the license payment stage.
The Terms is a document written "for people" that explains the rules for using the product and both sides’ responsibility – without legal mumbo jumbo. Accepting the Terms is essential if you want to use the product.
If you choose extra services (like device rental, onsite support), you'll also accept additional documents that regulate those services.
The event license is valid for 12 months from the date of payment.
During the license period, you might want to extend the scope (add modules or services).
Events are a living thing: the scope tends to change while planning – we get it.
If you want to add new elements during the license term, contact us on chat. The module price stays the same (it won’t “go up” just because you thought of using the feature later).
Have a great event with Meeting Application
