To start filling in the App and the Landing Page of your event, first create an account by clicking this LINK.
After registering and activating your account, go to the PANEL and choose Create a new event +.
In the next step you’ll set access to the event (READ ABOUT THE TYPE OF ACCESS), choose components (LINK) that will be displayed to particular groups of participants and fill in their content.
What’s worth preparing so the configuration goes smoothly?
We know how valuable the Organizer’s time is, so we’ve prepared a list of information that’s worth gathering before you start the configuration. Answer a few questions for yourself and enjoy an easy and pleasant process with Meeting Application.
Basic information about the event, meaning the name, description, website (if you’re not planning to use our Landing Page), location, and date.
In which languages will the Mobile App and the Landing Page for your event be available?
If the Visual Identity of the event is already done, prepare:
Graphic materials – later in this article you’ll find out more about the files and formats worth preparing;
Colors that will be used in the Mobile App and on the Landing Page.
Decide how access to the event will work – is entry free, or do people need to buy a ticket?
If the event is ticketed, decide what types of tickets you’ll sell and at what price. Prepare ticket descriptions (what a participant gets with a given ticket) and – if there are any – available add-ons to the ticket (such as workshops, entry to the afterparty, festival merch sales, etc.).
If the event is free, decide whether it’s available to all Users or only to a specific group of people. If it’s an event for a narrow audience, are you planning to send invitations from the system and do you already have a ready email address list? Will entry be possible after logging in with an address from a specific domain? Or maybe access to the event will be granted after entering an access code you’ve set up?
Go through the list of available Components and think about which of them will help you communicate with Participants and smoothly manage the event on the Meeting Application platform.
The default language layer in Meeting Application has to be entered under the 🌐 icon.
If you plan to enter content only in Polish - do it under the 🌐 icon.
If your app is going to be filled in multiple languages, for example in Polish and English:
🌐 ENG (default) - globe
🇵🇱 PL (or another language layer) - chosen from the dropdown list (+)
You can choose additional language layers from the ➕ dropdown list in the Create → Basic info tab.
Note. If you enter information in different languages and one of them matches the default language set on the Participant’s phone, the system will automatically adjust to the smartphone settings.
However, if the App doesn’t include the language that the recipient has set on their phone as default, the system will display content from the main language layer (the one saved under 🌐).
Want to change the language of the technical content shown to you in the Admin Panel? Click the flag icon in the top right corner 🇺🇸🇵🇱.
Note: Remember that changing the language of the content visible to the Administrator in the Panel doesn’t affect the language of the App and Landing Page seen by Participants!
The next step to create the App and Landing Page for your event is to enter the basic data such as name, description, location, date, and time zone*. This content will be visible in the Event info module, which you can choose as the one that opens by default when entering the Mobile App.
*choosing the right time zone will ensure the correct operation of the agenda, PUSH notifications, and other time-based and time-dependent features.
Note: If you’ve chosen more than one language layer, make sure that the content you enter is in the right tabs!
Pro tip: The system only requires the organizer to fill in the mandatory fields marked with an asterisk. However, it’s worth taking full advantage of Meeting Application’s possibilities and filling the App with the maximum amount of information that your event participants will later benefit from 🧐
All content entered in the Admin Panel can be freely modified and supplemented at later stages of work – even after publication in the Google Play and App Store! This also applies to the basic information, so if you don’t have all the data yet – no worries! You can come back to this step at any time.
All the basic information filled in? Awesome! 🙌 Save and continue by clicking the button at the bottom of the page.
Do you want to know what the event page and the app currently look like? In the admin panel, in the LIVE PREVIEW sliding out from the left side, you’ll find a link to the Landing Page and a QR code that takes you to your event in the Mobile App.
Download the Meeting Application app from Google Play/App Store; log in; click the QR code icon in the top right corner and scan the QR code from the admin panel from the Live Preview tab.
Until the event is published, there’s a limit to visiting the app/website – up to 5 people. You can check how many people have already joined the demo event in the MANAGE → USERS tab.
The next step is to decide who will be able to view the content in your event. In the Create → Access section, set up access rules by choosing the right security level – from open to fully closed.
No matter which access option you choose (ticketed, login required), you can set an access code – a password which, once entered, lets the User access the content in the App and on the Landing Page.
To learn more about the options, read the article about 👉Access settings.
In the Create → Access section, in the Tickets tab, you can freely configure the types of tickets whose purchase (or acquisition in the case of free events) will allow participation in the event or in its selected parts.
Our configurator lets Organizers freely customize ticket types, discounts, set price change dates, lets you create a data collection form, or sell goods and services as add-ons to the main ticket. The sky's the limit! 🚀so don’t hold back and make full use of all the possibilities offered by the Meeting Application ticketing system! You’ll find detailed configuration instructions in the article 👉Tickets.
Make sure it has a unique look. Meeting Application lets you fully personalize the Mobile App and Landing Page so they fit the entire visual identity of your event. The easy-to-use configurator in the Admin Panel lets you:
Adjust the color scheme of selected elements,
Add an event banner,
Place your event’s logo.
Personalization makes the app gain a one-of-a-kind character and become an integral part of your event – give your attendees a consistent and visually appealing knowledge base!
Use ready-made color suggestions or create your own color palette tailored to your needs.
To personalize the look, choose which element you want to edit and enter the color number in hexadecimal notation (HEX code), e.g. #000000 for black, or #FFFFFF for white. Then confirm the changes and see how your app gains colors 🎨
Pro tip: You can generate HEX codes for any colors here.
Customize the Mobile App and Landing Page by adding:
The logo of your event or company
Banners, which will give a unique look
Menu background (optional) – choose a subtle graphic so that the module names stay readable
To add files click Browse for file or drag a graphic from your computer into the designated field. And you’re done! 🎨
Event logo – once added it appears in a square. A properly prepared file should meet the following requirements:
aspect ratio 1:1 (square),
min. file size 1024×1024 px,
JPG or PNG format,
file size max 1MB.
Pro tip: If you decide to insert a logo in PNG format with a transparent background, keep in mind that in the App menu the main event color will be visible under the logo. If you want to keep the logo readable, make sure this is the effect you’re going for.
Mobile banner - displayed in the app as a background for the Event Info module. When designing it, remember:
Side ratio 2:1 (horizontal frame),
Minimum dimensions 1000×500 px,
Format JPG or PNG,
Maximum file size 2 MB.
Website banner – there’s nothing stopping you from using the same file as for the mobile banner, but to make sure the design looks good and the content is easy to read, we recommend preparing the file in a higher resolution.
Project guidelines:
side ratio 2:1,
recommended file size 1900×800 px,
format JPG or PNG,
max file size 2 MB.
You can find more information about the graphic design guidelines in the article Graphic Specifications.
After filling in the basic information, customizing the look of your App and setting up access to the event, you can move on to adding modules.
Go to the Create → Components tab, choose all the modules you’re interested in and add them to your app by clicking the plus. You can find information about all components available in our system HERE.
Added modules will automatically appear in the section on the right side of the screen as a menu, which will later be displayed to Mobile App participants. To change the display order, drag and swap the components.
Pro tip: add any number of modules and change their names so they match their functionality as well as possible. Remember that some of them can be used multiple times for different purposes.
Before you start filling the modules with content, add tags that will make the further process of creating and configuring the App easier.
Choose Tag Database and add User Groups, User Label, Agenda Locations, Agenda Path and Exhibitor Tags – depending on your needs and the modules you’ve added.
You can learn more about adding tags in the article Tag Database - managing Application content.
If you want to see what the App and the Landing Page of your event can look like, check out our demo event. You’ll find all the modules filled in there, which will help you properly prepare content for your App. Scan the QR code below in the Meeting Application mobile App and also check the Landing Page:
Have a great event with Meeting Application!
