You can add the exhibitors present at your event to the Exhibitors module in two ways. Individually through the admin panel (learn more about adding exhibitors in the article Exhibitors) or by importing all exhibitors using a bulk file. This article explains how to correctly create a file with all exhibitor data and how to import it into your event.
The data for import should be saved in a csv file. You can export to this format using Excel, Numbers (the app for iOS users), and Google Sheets.
Before exporting data, make sure the file is saved with Unicode UTF-8 encoding. If the file is saved with a different encoding system and you get an error while importing it to the panel, you should convert the file using a free online tool.
To import exhibitor data into the admin panel, go to the Exhibitors module in the Create tab and click the cloud icon with an upward arrow in the upper right corner:
Next, use the Template XLSX or Template CSV button and download the ready-made template
You can also prepare a csv file yourself, which should have the following columns: uuid, name, vip, scope, description, website, email, phone, facebook, linkedin, twitter, youtube, instagram, logo_url, baner_url. These columns need to be in the same order as listed above. None of the columns can be skipped in the file. Also, the columns must be arranged in the order listed above. Otherwise, the import will not complete successfully. If you don't want to fill all columns, just leave the column name in the file without entering anything below. The only mandatory columns are: uuid and exhibitor name – name.
uuid – this is the exhibitor's ID number. You need to assign one individually to each exhibitor. It can be a mix of letters and numbers, but we recommend using digits starting from 1 to infinity.
vip – if you want to give an exhibitor's profile VIP status, put the value: 1. This means the profile can show up at the top of the exhibitors list with a noticeable graphic highlight that you can add in the panel. Leaving cells in this column empty means they'll have the default value of 0 and the exhibitor profile won't be marked as VIP.
phone – the company's phone number, this field is optional. When filling it in, remember the number needs to be entered without spaces, otherwise it won't show up in the app, and this also applies to numbers with a country code. When entering such a number, skip the "+" character. Examples: 222333444, 48999888777.
Social media links should start with “https://”. Skipping these characters will mean users won’t get redirected to the destination page. Example link: https://www.linkedin.com/in/nazwa-profilu-użytkownika
If you already have a ready-to-import csv file, click the Choose file button and upload your prepared document. Then click Import, and all speakers will be uploaded to the system.
Translating exhibitor profiles to other languages is only possible when language layers were already added to the event while filling out the Basic Info section.
If you want to import another language layer in the Exhibitors module, you need to prepare a new csv file where the scope and description columns are translated. You shouldn’t change anything in the other columns. The individual exhibitor profiles in both files should be in the same order and have identical UUID numbers.
To add another language layer, first pick a language from the dropdown, then do the same as for the first layer:
If after importing exhibitors into your event you need to make changes or add new ones, you can edit the file you already added and import it again. All changes made to already published exhibitors will be updated. You can also add new exhibitors with all their info, assigning them the next uuid numbers. After making edits in your file, reimport it in the admin panel.
ATTENTION!
Remember to keep the uuid numbers of all exhibitors the same. This will ensure the correct update of previously entered data.
Have a great event with Meeting Application!
