A data collection form is a feature that lets you gather key information from participants. This way, you can easily obtain their consent for a special policy to use an additional feature or activity during the event. After answering all the form's questions, the participant can display their submitted answers on the app screen without being able to edit them further.
In the management panel, under the Create section, in the Components step, add the module Data Collection Form and proceed to the Content step. Select the module and click [Create] or [create a new form]. You will see the single form configuration menu, where in the section Select User Groups you define which group of participants will see it. If access to it is not restricted to any specific group, select the tag All users.
Then, you can optionally decide whether filling out the form by a given person will assign them a new group, which could potentially allow unlocking certain parts of content or additional app features. Read more about groups in this article.
In the Title field, enter the name of the form as participants will see it.
The subtitle lets you add additional information, but using it is optional.
Additionally, you can also specify the days when the form will be available for completion. After the specified end date, new participants won’t be able to fill it out anymore.
The next step is to prepare the appropriate fields in the form. Click the Add field… button and choose one of the two options: TEXT or CHECKBOX. Of course, if you want to ask participants multiple questions, you can add several fields of the appropriate type. You can view the collected responses by exporting participant data in the Manage/Participants section. You’ll find them in the column named the same as the ID you assign to the form field. Note that each field has separate settings regarding whether the response is required or optional.
The TEXT field allows you to request information that participants will type as an answer themselves. It’s a simple field for short text-based data, such as a job title or company name:
The CHECKBOX field is a space where you enter a message that participants can only confirm. This option allows, for example, acceptance of an additional regulation before gaining access to other features, such as group chat, scheduling meetings, or the event gallery.
NOTE!
If you want to add more than one checkbox to your form, you should add more fields of the same type from the dropdown menu Add field.
In the field Checkbox text enter the text that will appear next to the checkbox. Here you can add interactive text that redirects the user to a given address, e.g., terms in a PDF. Where you want to add a link, insert {} placing the number inside the brackets, starting from 0. Then click the button Add new interactive text:
There are two fields:
Interactive Text: type what should be displayed in the curly bracket from the field Choice Field Text.
Link: insert the link here, which the user will be redirected to after clicking the highlighted text.
WARNING!
The number in the first bracket you add must be 0. If you want to add more clickable texts, the numbers in the brackets should go in order: 1, 2, 3,...
Below you can see the sequence of screens that a participant filling out the form will see.
1. Upon entering the Data Collection Form module, you see a list of available objects to fill out:
2. Chooses one and fills it out:
3. After filling out the form, the participant gains access to the results screen.
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