Dedicated Application

Your events can be published in our Meeting Application app, but you can also order a Dedicated App. It’s a perfect solution for organizations, event agencies, or recurring festivals that want to build a community in their own, independent mobile environment. If you’re running a series of events, an annual festival, or you’re looking for an app for the members of your organization – a dedicated app will be perfect 👌🏼

What makes us stand out?

• Offline mode support: We write our iOS and Android apps in native languages. If a participant has opened the app before, the data stays in the phone’s memory – no internet at the trade show hall won’t block access to the agenda.

• Reception and check-in in one place: Forget about outdated scanners and computers at the reception. Verify tickets and print personalized labels for badges using exactly the same mobile app as your participants.

• Independence and “on the fly” updates: You manage everything yourself from the admin panel. Adding a speaker, changing the agenda, or sending a PUSH notification? Changes reach users instantly – without involving developers and without waiting for an update in the stores.

How does the Dedicated App work? (Engine vs. Wrapper)

The Dedicated App is based exactly on the same engine of Meeting Application that we’ve developed over the years Meeting Application engine. The mechanics, features, login, event management from the Administrator Panel level and modules are identical.

Based on the graphic materials you send us, we’ll prepare a visualization of the app, which we’ll send you for review before we start production.

What makes the Dedicated App different from our standard app is its “packaging”. You get:

• Your own app icon in the App Store and Google Play stores.

• A dedicated welcome screen (splash screen).

• Your own name plus customized descriptions and graphics in the stores.

• Consistent, complete visual identity for your brand.

• The option to add tailor‑made solutions discussed at the stage of defining the scope of cooperation.

Content Management, Landing Page and Analytics

Working with the Dedicated App is extremely simple, because you manage all the content from the admin panel, available at: admin.meetingapplication.com. You enter the content once – it appears instantly in your app.

Additional options for your ecosystem:

• Own domain: You can publish the event page (Landing Page) under your own domain. You can find the DNS configuration instructions IN THIS ARTICLE.

• Mailing from your own domain: Transactional emails can be sent from your domain, you just need to follow a few steps described IN THIS ARTICLE.

• Analytics: To track traffic and user behavior, you can configure analytics via GTM (Google Tag Manager). See how to do it IN THIS ARTICLE.

Custom App Production Process

1. Creating an Apple Developer account and granting us access

For us to be able to publish your app, we need to sort out the matter of developer accounts.

• Android (Google Play): The app can be published on our company account or on yours (this requires you to grant us access and permissions to manage the apps).

• iOS (Apple App Store): According to Apple’s policy, the app MUST be published on your own Apple Developer account. Treat creating this account as your top priority. Apple thoroughly verifies accounts, the process is time-consuming and often requires sending additional company documents. You can find instructions on how to create the account IN THIS ARTICLE.

It’s possible to publish the app on our Apple Developer account – however, this requires you to report such a need to our support team and our prior verification

2. Required graphic assets

Based on the materials below, we’ll prepare a visualization of the app for your approval before we start production.

Required:

1. App logo

   • Format: vector file (e.g. SVG, PDF, AI)

   • Proportions: the logo should fit inside a square

   • Notes: if the logo you provide is horizontal, it will be adjusted to a square format accordingly

2. Graphic promoting the current event (banner)

   • Format: PNG, SVG, PDF, AI

   • Proportions: 2:1

   • Purpose: to be displayed in the app as a banner for the current event

Optional:

1. Onboarding banner graphic:

   • Format: PNG, SVG, PDF, AI

   • Proportions: 4:1 (can also be 3:1, 2:1)

   • Purpose: display in the app as a banner during onboarding (when the app is opened for the first time

   • Notes: if a separate graphic is not provided, the logo or graphic elements from the event banner will be used, adjusted to fit the height accordingly

2. Graphic for the welcome screen (splash screen)

   • Format: PNG, SVG, PDF, AI

   • Proportions: should fit within a square

   • Notes: if a separate graphic is not provided, the logo or graphic elements from the event banner will be used

If you don’t provide separate optional graphics (onboarding banner or splash screen), we’ll use the logo and other graphic elements from the main event banner and adjust them to meet Apple and Google’s requirements.

Additionally, you need to fill in the app name, keyword base, and the descriptions visible in the stores. We're waiting for you to complete THIS DATA COLLECTION FORM FOR APP PRODUCTION, and then we design the look of your dedicated app 🙌🏽

When filling out the form, make sure about the character length. An overly long description that exceeds the character limit will be cut off at the point where the limit is exceeded.

3. Production process step by step

To make the production process run smoothly, follow this list:

1. Setting up developer accounts: (Details in section 1).

2. Filling out the production form: Fill in THIS FORM, providing the name, description of the app, and attaching graphic assets. Watch out for the character limit! If the description is too long, it will be automatically cut off by the App Store and Google Play, and fixing it after publication requires an additional paid update.

3. Accepting the visual design: We’ll prepare a graphic proposal for you. Once you approve it, we’ll pass it on for implementation.

4. Creating the event and training: Create an event in the admin panel. We’ll set up a meeting with you to go over how to use the management panel and recommend the best solutions.

5. Legal documents (Legal): Fill in and add the Privacy Policy and Event Terms & Conditions in the panel. These are essential documents accepted by users of your app.

6. Filling in the content before verification: The event must be at least partially filled with content for the new app to be submitted to the stores. Hide unfinished or empty modules during verification (the "Hide Component in the admin panel" function). You’ll add the content in the admin panel.

The process of producing the app and verification by the stores takes about two weeks. After the process is finished, the app will be available to download!

When filling out the form with data needed to produce a dedicated app, pay attention to the character limit (IMPORTANT!) and the format and quality of graphic files.

If the number of characters is longer than the limits indicated in the form, the descriptions are automatically shortened by the App Store and Google Play stores. Fixing the descriptions will involve an additional paid app update.

App Updates

Verification of updates by the stores is much faster than publishing a new app – it usually takes up to 2 days, and often just a few hours. We release an update in situations such as:

• Annual license update - lets you fill out the form again and change the name, descriptions, and visual identity.

• Introducing new features - when the Meeting Application engine gets new solutions and some developer features are ready to be released.

• Critical issues - if a bug critically prevents the use of key features; we release a fix that participants need to download.

Have a great event with Meeting Application!