Dedicated Application

Your events can be published in the Meeting Application app, but you can also order a dedicated app from us for your organization, event agency, or series of meetings.

This allows for individual visual identification and opens up space for special solutions and broadly understood personalization. Having all your events in one place makes it easier to build a community around them and to provide access for your target group. For this reason, a dedicated app works great for organizers of trade shows, festivals, as well as corporate events and conferences.

The dedicated app is based on the Meeting Application engine. The work starts with creating an event in the admin panel, and after creating the dedicated app we will move your event from Meeting App to the new app.

Based on the graphic materials we receive from you, we will prepare a visualization of the app, which we will send you for review before starting its production.

Graphic materials and requirements necessary for producing a dedicated app:

1. App logo

   • Format: vector file (e.g. SVG, PDF, AI)

   • Proportions: the logo should fit into a square

   • Notes: if the provided logo is in a horizontal layout, it will be adjusted to the square format

2. Graphic promoting the current event (banner)

   • Format: PNG, SVG, PDF, AI

   • Proportions: 2:1

   • Purpose: displayed in the app as the banner for the current event

Optional:

1. Graphic for the onboarding banner:

   • Format: PNG, SVG, PDF, AI

   • Proportions: 4:1 (can also be 3:1, 2:1)

   • Purpose: display in the app as a banner during onboarding (when the app is opened for the first time

   • Notes: if a separate graphic is not delivered, the logo or graphic elements from the event banner will be used, adjusted appropriately to the height

2. Graphic for the welcome screen (splash screen)

   • Format: PNG, SVG, PDF, AI

   • Proportions: should fit within a square

   • Notes: if a separate graphic is not delivered, the logo or graphic elements from the event banner will be used

App in stores

For Android users, the app can be published in the Google Play store on our account, or on your company account if you prefer. In the second scenario, it will be necessary to provide our team with access to it, along with permissions to manage applications.

For iOS users, to publish the app in the store, it’s necessary to use your own App Store account. You can find the setup guide here.

In an emergency, you can contact us and ask to publish it on one of our temporary accounts. As soon as you complete the process of creating your own App Store account, we’ll move your app to it. The availability of this solution depends on our previous commitments, so you need to submit this request and wait for our verification.

ATTENTION! Treat setting up the App Store account as the highest priority, because it’s a time-consuming process. Apple thoroughly verifies various aspects of the account and may require you to send additional documents of different types.

App production

To build a dedicated app, you’ll need to complete the steps below.

When filling out the form, make sure to pay attention to the character length. A description that’s too long and exceeds the character limit will be cut off at the point where the limit is exceeded.

• Determining from which accounts the app will be published, as discussed above.

• Filling out THIS FORM FOR COLLECTING DATA FOR APP PRODUCTION, which collects the app name and description, as well as graphic assets in vector files. Then we’ll prepare a graphic proposal which, after your approval, will be passed on for implementation.

• Creating an event in our system, for which this article will help. You can keep updating its content all the time, even after publishing in the stores. Our team has prepared an extensive HELP section describing all platform features. We’ll also arrange a meeting with you to go through the event management panel and recommend the best solutions for achieving your goals.

• Completing and then adding, in the admin panel, the privacy policy and event terms and conditions, which will be accepted by the users of your app. You can read more about consents in this article.

• The event must be at least partially filled with content, so that the new dedicated app can be submitted to the stores. Their review takes up to a week, but sometimes it’s just one or two days. During the review, all unfinished or completely empty modules should be hidden from the Admin Panel level (the HIDE COMPONENT function in the CREATE → COMPONENTS tab → ellipsis next to the selected module), and you can keep entering data into them.

When filling out the form with data necessary to produce a dedicated application, pay attention to the character limit (IMPORTANT!) and the format and quality of graphic files.

If the number of characters is longer than the limits indicated in the form, the descriptions are automatically shortened by the App Store and Google Play stores. Fixing the descriptions will involve an additional paid app update.

App update

A process similar to production is updating the app. Verification of the update by the stores is much faster than publishing a new app - it usually takes up to two days. It happens in a few situations:

• Annual license update - allows you to fill out the form again and change the name, descriptions, and visual identity.

• Introduction of new features - when the app already has to be made available to participants, but some solutions are still being prepared by our development team.

• Bug - if an error critically prevents the use of key features. Depending on the type of error encountered, it’s possible that fixing it will require releasing an update that participants should download to avoid running into the problem again.

  
  
  
  Have a great event with Meeting Application!