The list of event users is a record of people who have registered or have been invited. For every participant, it minimally includes information such as their first name, last name, and email address. Each participant can independently expand their profile with their position, the company they work for, phone number, and much more. Depending on the configuration, it can also include additional information – everything you choose to collect through Registration Forms. You can learn more about forms from the article Registration Forms.
The participant list includes data about users who accepted your event consents during the ticket purchase process, during import, or while confirming consents on the Landing Page or Mobile App:
You can also filter the user list by various categories, such as user group, their status, or ticket type. Click the button Filters to select the options that interest you:
If you, as the event organizer, want to add participants to the event on your own, you can use the import feature. Learn more about user import from the article Import Users. There is also an option to add individual participants, for example, if on the day of the event registration is already closed, and someone arrives late. In such a case, click on the human icon, and then fill in the details of the person you're adding:
If you want to export the entire list of event participants, click on the cloud icon with a downward arrow in the upper right corner of the screen, and you'll receive a ready csv file:
You can also filter the list using any criteria of your choice to export only the users you selected. Once you get the list of participants that meet your criteria, select them either individually or in bulk, and then click on the cloud icon at the very bottom of the page:
If you select a specific user (or a whole group of them) and then click on the ellipsis, additional options will appear, such as sending an email invitation or an email with a ticket (if they have received it previously), downloading a unique QR code, or adding an exhibitor moderator. You can find more information about the exhibitor moderator feature in the Exhibitor Moderator article:
You can also select the three-dot icon in the row of a single participant to choose the User Information option, which will show detailed data about that person, such as: who bought them a ticket, or what their responses to the form questions were.
In the Create section, you can add the Attendees module. You don't need to upload any data to this module, and a list of all users will be available in the Event App, along with options to add attendees as friends and connect with them. If the event is ticketed, only those attendees who have already obtained a ticket will be displayed on this list.
When it comes to events where configuring the participant's calendar is important – ensuring that all participants are correctly assigned to specific groups and that their schedules are effectively managed can be a challenge. Luckily, event organizers have tools available to help manage each user's schedule. To assign participants to a specific session in the Agenda, navigate to the Agenda section in Manage. Then select the event you want to manage. At the bottom of the screen, you will see a list of users assigned to this event:
To add a specific person to an event, click Add participants, and then select the user from the list. Once the user is selected, save the changes, and that participant will be assigned to the specified session. You can also first tag multiple participants with a specific group, and then choose to import members of that group to the session. Keep in mind that this type of import won't assign people to the session if they join the specified group later.
When a user is added to an event, they can log into their account on the Landing Page and in the App, and go to the section Agenda – My Plan. In their calendar, they will see the event they’ve been assigned to. This way, participants don’t have to manually check which sessions their ticket applies to and can instead rely on the event organizer managing their schedule:
This tool makes it much easier for event organizers to manage the schedules of all participants and ensures that everyone is assigned to the right groups and sessions during your event.
Successful event with Meeting Application!
